The software solution you are looking for is workflow, and it is an add-on feature of many products including collaboration software (ex. Sharepoint, Alfresco), financial software (ex. Deltek), records management software (ex. OpenText) and others. Workflow is not required of the application but it is a nice-to-have. Developers have also built custom applications based on industry, such as contract signing (ex. Docusign) and facility management.
|Simple Accounts Payable Workflow|
Countless times I have seen a software demonstration culminating in a workflow example, usually in accounts payable. Oh, so smooth it looks in demo, like watching a knife demonstration at the county fair.
Do your implementation team a fair service and be clear how you want the workflow to work. Keep it simple. When it does what you wanted it to do, call it good and be done. For a while.
Excerpt from a reddit conversation:
What's something you can talk about for hours on end?
–]jayzee124 33 points ago